Guidelines and Protocol
Washburn University Visiting StudentProgram
(As of Jan 5, 2015)
1.Areas of Studies
Washburn will accept visiting students from its partnership institutions. All students will be admitted onI-20
(F-1 visa) unless otherwise arranged.The following undergraduate majors (areas of studies) and business are
available for 2015-2016.Undergraduate participants are typically sophomores and juniors when they reach
1.1 Undergraduate Studies
English (language and literature, creative writing, or education):
Business (management, accounting, marketing, finance, and economics)
Math including Actuary Science, and Statistics
Computer Science/Computer Information Science
Political Science (public administration, public relations)
Mass Media (Advertising, Public Relations, Journalism)
Communication (focus on organization communication)
Philosophy / Religious Studies /Western Thoughts
Art (painting and drawing)
Music (voice, piano, brass, woodwind, percussion, strings, and music education)
Biology (balanced 82 on iBT, or 6.5 on IELTS required)
Chemistry (balanced 82 on iBT, or 6.5 on IELTS required)
1.2 Graduate Studies
Graduate studies are possible in the following areas only: MBA, MLS
Graduate student may have to take undergraduate courses.
All graduate level students must have balanced 82 on the iBT or 6.5 on IELTS unless they plan to take
undergraduate or intensive English language courses
Nankai University-6 (Government-3; Economics-3)
Lanzhou University-16 (Business-6, others-10)
Xiamen University-unlimited – 16 (Public Affairs-12, International Relations-4)
Tongji University (SEM)-4
Xinan Jiaotong University -4 (Art and Music only)
Shanghai International Studies University-16 (Education-6, English-10)
Wuhan University of Science and Technology-16 (Business 8, Computer Science 4, Others 4)
Shanghai Normal University-10
Norwest China Normal University -10
Zhejiang Normal University-16
Nanjing University of Information Science and Technology-4
Zhejiang International Studies Unviversity-8
Sichuan Conservatory of Music -2
Tianjin Conservatory of Music – 2
Mianyang Normal University- 4
Shanghai Jianqiao University-10
Yiwu Commercial College-2
2.Duration of Stay
2.1 Visiting students will be admitted for one academic year (roughly August 15 –May 15). However
students who are unable to meet minimum academic requirements andwhose academic grade point
average (GPA) is under 2.5 after the first semester will not be allowed to maintain the visiting student
status. They may either be advised to return to their home institution or become regular F-1
students, therefore paying full fees, if they decide to stay.
2.2Student may also opt to stay for one semester under this program.Students who wish to stay beyond
the one-year duration must seek permission from the home school and WU, and if approved, they will
attend Washburn as regular international students and pay non-resident tuition.
2.3Visiting students will study at Washburn for oneyear only but may be permitted to remain up to 60
days at the conclusion of thespring semester, depending on the visa category (30 days for J-1 and 60
days for F-1). But they will have to make their own living arrangements once school is closed during
the break. The approximate semester schedule is as follows:
2.4Fall semester: Mid August to mid December, students may opt to remain in the US till around Feb.
15 (around Jan. 15 for J-1 students).
2.5Spring semester: Mid January to mid May, student may remain in the US till around July 15 (around
June 15 for J-1 visa students).
2.6Visiting students are strongly advised to purchase round-trip tickets because it is usually more
3.1 Visiting students who are accepted will receive a scholarship in the form of tuition reduction
during the exchange period but will need to pay full tuition beyond the exchange period.
(A grade point average, or GPA, of 2.5 is required to qualify for this award. Students who fail to
meet this standard after the first semester will be advised to return to their home institutions.If
they choose to continue studying at Washburn, they will be required to pay full tuition and
3.2 All visiting students will be responsible for all the other expenses (board & room,
books, and health insurance, etc.).
3.3For clarity purposes, please note the following:
3.3.1For the 2015-2016 academic year (two semesters), tuition and fees is approximately $9,200, or
$9,800 for business-related majors.Tuition covers 24 undergraduate credit hours, or 18 graduate credit
hours, and fees cover mandatory health insurance, student campus activities and international
administrative services such as health screening, airport and local transportation, local tours,
orientation, cultural events, and hospitalities.
If a student decides to stay for one semester only, the cost will be half, i.e., $4,600 for non-business
majors and $4,900 for business majors. It is recommended that students pay tuition and fees (at the
beginning of the semester) with Visa or Master cards. Students may also wire funds directly to
3.3.2Visiting students will take 12 credit hours of undergraduate classes (9 hours for graduate level
classes). If more (than 12 or 9 for graduate level) hours are taken or graduate level courses or business
classes are chosen by non-business students, the extra fees will be borne by the students.
Graduate students electing to take undergraduate level classes must carry the equivalent of at least 12
Summer school tuition is extra, if applicable.
3.3.3The other expensesnot included in the tuition and fees include the following:
Board & Room: $2800-$4800 (based on 2014-2015 fee structure)per semester depending on
the resident hall and meal plan chosen.More up-to-date information can be found under the
Text books: $800-1,500, depending on the major
(The above amounts do not need to be paid to the university before the student arrives.)
3.3.4Educational and living expenses and travel during winter, summer, and holiday breaks are not
included and therefore will be extra, if students elect to participate.
Students will be required to live on campus in the university dorms during their stay and must comply with all
relevant rules and regulations.Visit the following site to learn more about living on
5.1Each participant must submit an application package, which, at the minimum, must include the
5.1.1Complete the application form on line and submit all required forms and documents by visiting
In addition, the following must also be submitted:
5.1.2Financial Disclaimer and evidence of financial support such as bank statements
5.1.4Transcripts (unofficial copy with departmental seal is accepted at the time of application.Once
current semester’s grades are posted, student must send the official complete transcripts. Please
note:Business-related majors must also submit a course description and syllabus for each of the
business – related courses taken)
5.1.5Signed Disclaimer (see 7 below)
5.1.6Recommendation of Participant (see 8 below) from the sending school
5.1.7A photo copy of the passport ID page, if available
5.1.8Application fee of $70 (Student can go to local Bank of China to purchase a bank check or
5.1.9Evidence of TOEFL or IELTS score, if available
5.2English proficiency requirement
5.2.1 Washburn assumes that participants selected by the home school meet Washburn’s minimum
English proficiency requirement.Therefore, a TOEFL (iBT) or IELTS score is not required to submit
an application but is strongly encouraged.
Washburn may give an internal test on certain partnership schools. The test result can replace iBT and
Students with an iBT or IELTS or Washburn’s internal test score can have the privilege ofpre-
enrolling in classes before arriving at Washburn. Students without a test score will be tested and
screened using an internal test after they arrive on campus.
If deficiency is determined by the test score, the student is required to enroll in and complete all
required intensive English classes.
5.3.1Because the current semester’s courses may still be in progress during the application process,
only a preliminary (or unofficial) copy of the transcripts with a departmental seal is required.
Transcripts should be in both Chinese and English
5.3.2Once the current semester grades are posted, an official copy with the appropriate university seal
must be submitted.This may happen after the student is admitted.
5.3.3Business-related majors must also submit a course description and syllabus for each of the
business – related courses taken (such as economics, finance, accounting, marketing, management, banking, investment, insurance, information systems, etc.)
5.4 Financial Papers
5.4.1A photo copy of the original bank deposit showing a minimum of 120,000 RMB or 20,000 USD.
Keep the original for visa interview.
5.4.2There is no need to freeze the bank deposit.
5.5.1Once admitted, students will be notified by Washburn International Programs Office to apply for
housing with more instructions.
5.5.2On-campus housing must be secured before a student can arrive at Washburn otherwise the
student may have to delay studying at Washburn.
5.6 Typical attributes of a successful candidate:
5.6.1 At least above average in overall grade and good English skills, both oral and written
5.6.2 Strong ability in learning and processing new information with intellectual curiosity
5.6.3Strong sense of social responsibility, social justice, and community service
5.6.4Positive life attitude, world outlook, and good moral and aesthetic judgment
5.6.5Strong leadership and coordinating skills, creative skills, critical thinking and problem solving skills.
5.6.6 Strong adaptability and flexibility with an open mind and open heart
5.6.7 Strong ability in receiving, interpreting, processing, and following rules
5.6.8 Willing to follow all university and federal rules and regulations
5.6.9 Willing to orient future visiting students about studying at Washburn
5.6.10 Having adequate funds to finance studies and living during the visit
6.1Suggested Processing timetable (for office of the partnership school)
Prior to Feb. 23Announcement to prospective students and application process begins.
March 2Home schools select candidates and sends applications to Washburn.
March 23Washburn notifies sending school of final admission decision and start sendingacceptance letter and relevantforms, students prepare for visa applications.
May-JuneInterviews and /pre-arrival orientations on home school campus by a Washburn representative, whenever possible
August 7-9 Students travel to Washburn.
August 10-14Report, Test and Orientation week
August 17First day of class
6.2Logistics and Miscellaneous
6.2.1Airport: Students are advised to use the Kansas City International Airport (code: MCI) during the
time recommended. Free airport pickup during a specified 3-day period to be announced later
6.2.2Dorm: a pillow and a blanket will be provided free of charge
6.2.3Payment of tuition & fees: Debit card will be most convenient. International wires will also be
accepted. Using Visa or Master card will be assessed a 2.95% convenience fee.
6.2.4Application package should be turned to your school’s international office to be mailed together
to the following address:
1700 SW College Avenue
Topeka, KS 66621
6.2.5Once fully admitted and a Washburn Identification Number (WIN) assigned, students with the
TOEFL or IELTS score may pre-enroll in classes with the understanding that the courses chosen may
be adjusted after arriving at Washburn according to the score.
Students without TOEFL or IELTS score will have to wait till they arrive at Washburn to take a
screening test first before they can select classes.
7.Disclaimer--Visiting students must read and sign off the following:
7.1In the US, individuals aged 18 and older are considered adults.They are fully responsible for their own
safety and actions, and for the consequences of their behavior.
7.2Students are expected to abide by all university and government rules and regulations.Violations of them
will result in losing the visiting student status, therefore paying full tuition and fees, dismissal from the
University, or even deportation from the US.
7.3All visiting students need to have adequate financial support before arriving at Washburn and are
responsible for all relevant expenses.Students will not be allowed to work off-campus during the visiting
period. On-campus employment is possible but limited.
7.4Students may not transfer to another school during the visiting period. If they decide to do so, they must
return to the home institution first and seek permission.
7.5Students may not live off campus during the visiting period and have to abide by the rules and
regulations pertaining to Residential Living.
7.6A grade point average (gpa) of 2.5 minimumand with no failing grade in any of the courses taken is
required to qualify for the visiting student status for tuition purposes. Students who fail to meet this
standard after the first semester will be advised to return to the home institution.If they choose to continue
studying at Washburn, they will be required to pay full tuition and fees.
7.7There may be a mid-year evaluation at the end of the first semester for the students planning to stay for a
year.The evaluation will cover student’s academic progress and his/her behavior related to university rules,
code of conduct and federal regulations.If a student fails to pass the evaluation, he/she may be required to
return to the home institution.
7.8Students without an official iBT or IELTS or Washburn’s internal test score will be tested upon arrival
at Washburn.Students must complete and cannot skip the intensive English courses required based on their
level of proficiency as evidenced by test scores.
7.9There is no guarantee students can take certain courses they need or like because of curriculum and
capacity constraints and/or prerequisites. Students must be prepared to take related or general education
courses if courses in their majors are not available.
7.10The information including the tuition and fee structure provided is accurate at the time of
dissemination. They are subject to change without notice. The most up- to-date official information can be
found on the university web page or policy book.
By signing below, I understand and agree to the Disclaimer described above (7.1-7.10).
Signature _____________________ Print Name ________________ Date ___________
8.Recommendation of Participant
(This form must be completed and submitted by the sending school authority with the application.)
Name of Student:Major:Gender:M,F
Date of Birth:
Person/Agency Completing This Form:Date:
Verification by the International Office:Date:
Please rate the student’s ability on the following scale to the best of your knowledge.
Critical thinking skills
Creativity & intellectual curiosity
Problem solving skills
Record of respecting rules & regulations
Devotion / dedication to studies
Mental & emotional stability
Self-discipline & self-reliance
Overall maturity(Rev. March. 12, 2014)
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